- Home
- Vehicle tracking
- Vehicle tracking laws
Company vehicle tracking laws explained
Learn about the legal implications of company vehicle tracking and how to stay compliant with data protection laws, including GDPR and employee rights.
How the law can affect vehicle tracking
If you are making use of vehicle tracking technology, it’s essential you are aware of current vehicle tracking laws. UK legislation, such as the Data Protection Act and the General Data Protection Regulation (GDPR), impose strict rules on the collection, storage, and usage of personal data.
If you fail to align with these various legal requirements, you could end up falling down legal pitfalls.
Company car tracking: UK legislation in detail
By sticking on the right side of company vehicle tracking laws, you will protect the privacy of employees – and avoid hefty fines.
Data Protection Act
The Data Protection Act mandates that all companies handle personal data responsibility. It must be used fairly, lawfully, and transparently. As far as company vehicle tracking law is concerned, you are dealing with detailed information about the movements of your employees. As a result, it must be securely stored and accessible only to authorised personnel.
GDPR
GDPR enhances the aforementioned data protection. This is because explicit consent is required from employees before their data is collected through vehicle tracking. Additionally, it grants employees the right to access their data and request its deletion. Company vehicle tracking policy compliance involves thorough documentation of data processing activities, as well as regular reviews for ongoing adherence to GDPR principles.
Protecting your business
To comply with vehicle tracking laws, you must adhere to several best practices. This begins with obtaining explicit, informed consent from employees before you collect any tracking data. When doing this, clearly communicate the purpose of tracking and how your business will use the data.
Data security measures must be robust to prevent unauthorised access. Regularly audit tracking practices and update policies in line with legal changes. Furthermore (and to foster a culture of compliance) supply training for employees on data protection and privacy.
Introducing a vehicle tracking policy
Introducing a clear, comprehensive vehicle tracking policy is imperative not just for legal compliance but also for operational efficiency. Regarding the latter, by introducing this type of policy, your company benefits from improved fleet management, enhanced safety, and better resource allocation.
A well-defined policy also helps employees understand their rights and your company’s expectations. This develops both transparency and trust between you and your workers.
When drafting a vehicle tracking policy, there are three main aspects to include: the purpose of tracking, data usage specifics, and the measures taken to protect employee privacy.
Outline the procedures for data access, retention, and deletion. Ensure the policy aligns with relevant legal requirements and is regularly reviewed and updated when necessary. Also, don’t overlook the need for effective communication and training on the policy. This results in all employees being aware of their responsibilities and the overall benefits of vehicle tracking along with the company vehicle GPS tracking policy.
Vehicle tracking and employee rights
When it comes to vehicle tracking employee rights, GOV UK guidelines state workers have the right to be informed about the collection and use of their personal data. Employees must also provide clear consent before any tracking begins, as well as have the right to access the data collected about them by your business. Under certain circumstances, they can request correction to inaccuracies and the deletion of data. Employees are also entitled to be informed about who can access their data and the security measures used to keep it protected.
Tracking company vehicles legally
Implementing vehicle tracking systems in compliance with legal standards is key for protecting both company interests and employee privacy. By understanding – and adhering – to regulations such as the Data Protection Act and GDPR, obtaining informed consent, and being transparent through a comprehensive policy, your company can avoid legal pitfalls and benefit from efficient fleet management.
Prioritise employee rights and data protection today, and enjoy a lawful, ethical approach to vehicle tracking.
Frequently asked questions
Can’t find an answer to your question? Talk to the Radius customer support team on 0800 056 4432. We’re here to help you with any questions or concerns you may have.
Is it illegal to track a company vehicle?
Do I have to notify my employee if I track the vehicle they drive for work?
What are the consequences of illegally tracking a vehicle?
Are there any restrictions on the duration for which vehicle tracking data can be stored?
Why choose Radius?
With innovative solutions built around the needs of our customers, we've established an international reputation for helping businesses grow sustainably.
Expertise
Our team has over 34 years of experience helping more than 400,000 customers globally.
Trust
We are an internationally-acclaimed provider with numerous awards for our products and services.
Choice
Choose from our range of fleet, mobility and connectivity solutions that can be tailored to suit your needs.
Solutions
Use our award-winning technology and services to save your business time and money.
Can’t find what you are looking for?
The customer support team at Radius has a global reach with over 50 offices to offer local contact with an international presence. Let us know how we can help.
Contact us
Radius Telematics Limited is authorised and regulated by the Financial Conduct Authority under reference number 976344.